September 2015 – Vol. 28 No. 1

Grant Writing for Your Classroom

Posted: Thursday, November 1st, 2012

by Laura Henriques

Wouldn’t it be wonderful if schools were funded at levels that would allow us to do everything we wanted to in our classrooms to support student learning? Imagine if we had the resources to do quality hands-on science, with enough money for equipment and all the necessary consumables. Remember when schools had money for field trips? Don’t you long for the days when there was a budget for your science department? While schools should be cathedrals of learning, and funded at levels that enable us to teach with technology and do inquiry investigations, the reality of today’s fiscal environment is quite different.  With this in mind, I am hoping to inspire you to be proactive and look for grant funding resources to bolster your science classroom. Whether your dream is to plant a school garden, incorporate technology to engage your students, or buy materials for use in lab, the steps to obtaining a grant are the same.

What do you want to do? Your first step must be to have a project in mind and find a funding source that aligns with your goals. (There are some potential funding sources listed at the end of this article.) You don’t want to write a grant to get money for something you don’t really want to do. Remember, if you get the money you have to do the project. That’s no fun if it isn’t a good fit!

When you develop your project you need to identify goals, determine who the key people and partners are (ensure that you have their support and buy-in), determine a timeline and figure out what your deliverables are. What kind of budget is needed for the project to work? There should be a direct match between what you want to do and how you are going to spend the money. When you think of deliverables, think in terms of the life of the project. Develop a timeline and determine what you will have done each month/quarter/year. What data will you collect and how will you know you are successful?

Writing the Proposal: When you find a potential funding source, read through their materials carefully. Unfortunately, it doesn’t matter if you have the best idea in the world, if it is not a good fit with their goals your proposal will get rejected. Reviewing the list of past grantees and their projects can provide insight into the types of programs the funders like. It may also give you ideas to incorporate into your own proposal.

At this point in the process you will want to be in touch with your school administrators to determine how the grant will have to be processed. Although the paperwork to get a project submitted can be cumbersome, many school districts have an educational foundation that serves as the fiscal agent for your project. Talk to your administration early in the process so that they know what you are trying to do, what you need from them, and when the deadlines are. Sometimes you can submit a proposal on your own, but more often than not you need administrators’ authorization.

Actually writing the proposal and putting everything together in a readable format is critical. Be specific enough that funders know you’ve thought through your program and know how the pieces fit together. Include data where appropriate, and indicate the type of data you will collect throughout the grant. Your district’s research office might be of help at this stage. Although it may seem obvious, it’s important to follow the granting agency’s guidelines in terms of page number, font size, etc. It would be a shame to lose funding because you didn’t get the proposal in by 5 PM or your margins were the wrong size.

I like to tell beginning grant writers to copy the call for proposals into a word processor and then write to each section. Use tools that will help the reviewer have an easy time reading your proposal. For example, bold or underline key points, use headers, restate key ideas from the proposal, and include diagrams or charts if that will help make your case. Perhaps most importantly, write your proposal early enough so you have time to have others read the it and give you feedback. A critical review from a friend can tell you where it’s not clear or needs more data to support a claim.

Submitting the Grant: Pretend it is due a day before it really is. Murphy’s Law tells us that anything that can go wrong will go wrong. This is particularly true for grant submissions! The day you want to submit is the day the Internet will crash at school or the person who was supposed to send you a letter of support is sick. Plan well ahead so those glitches won’t be too stressful. Give yourself even more time if you need district approval to submit. If you are collecting data from human subjects you will need to talk to your district’s research office and seek IRB consent. The IRB consent does not always have to be done prior to submitting a proposal but it must be done prior to collecting data.

When you get funded, celebrate and start your project! Remember to thank your funders, and be sure to acknowledge them if you (or your school) do any press releases. Keep them informed of progress and be sure to submit a final report. Even if you don’t get funded you should try again. Read the comments from the granters (if there are any), make revisions, and try again next time. Again, looking at the list of the projects that were funded as this may give you some ideas about the agency’s priorities and help you tweak your proposal for the next submission.

Sampling of Funding Sources: Below is a sampling of funding sources. I have not included places like NSF or NIH, as most classroom teachers are not going to be writing a proposal of that scope. As you look at the different websites and proposals you will see that they vary dramatically: some literally take just a few minutes while others are more extensive.

Donor’s Choice – you post a request for your classroom and donors give directly to you.

Digital Wish – submit a technology lesson plan be eligible to win a grant

Target – funding for field trips

BestBuy – funds technology for the classroom

Lowe’s Toolbox for Education – funds project with permanent impact (indoor/outdoor facilities, landscaping, gardening projects, etc.)

American Chemical Society’s Hach High School Chemistry Grants provides support for supplies, lab equipment, instructional materials, professional development, field studies, and science outreach activities for secondary chemistry teachers/programs.

EPA’s 2012 Environmental Education Grant Program funds environmental education projects that enhance the public’s awareness, knowledge, and skills to make informed decisions and take responsible actions towards the environment. (application due 11/21)

BP A+ for Energy

Westinghouse provides schools grants emphasizing innovative math and science programs

NSTA has a list of grant opportunities on their website as well.

Good luck and let me know if you submit (or get) a grant as a result of reading this article.

Written by Laura Henriques

Laura Henriques

Laura Henriques is a professor of science education at CSU Long Beach and past-president of CSTA.

Leave a Reply


More Than 1,400 Science Educators Prepare to Convene in Sacramento

Posted: Thursday, September 17th, 2015

by Deb Farkas

As we get ready to go full steam ahead with implementation of the Next Generation Science Standards and eagerly await the new California Science Framework, there is no better place to be in early October than here in Sacramento, where you will find workshops, speakers, field experiences, short courses and more to inspire and re-energize your teaching. If you are not one of the more than 1,000 teachers to have registered, I invite you to do so today.

Don’t miss opening speaker, Ainissa Ramirez. Author, engineer and science evangelist, Dr. Ramirez will encourage us to ignite the spark of curiosity in all of our students and get them excited about science. Former astronaut José Hernández will close our conference with an account of his journey from migrant farm worker to engineer to mission specialist on the Space Shuttle Discovery, and his work inspiring children to “reach for the stars.” We are also pleased to offer you a variety of highly regarded focus speakers in science and education. Learn about a strength-based approach to early science education, bringing deep sea data to the classroom, ZomBees, engaging students in engineering, and literacy, non-verbal communication patterns and social justice in the science classroom. Learn More…

Written by California Science Teachers Association

California Science Teachers Association

CSTA represents science educators statewide—in every science discipline at every grade level, Kindergarten through University.

Trying NGSS with Paper Clips and Gummy Worms

Posted: Tuesday, September 15th, 2015

by Joanne Michael

By now, most teachers have heard of NGSS, know that it is not going away, and have realized they will be teaching this new set of standards within the next few years. While some are excited at the possibility of new happenings, others are terrified at the prospect of having to change curriculum that they have spent years fine-tuning and tweaking. A few districts are implementing NGSS early, working out the kinks and creating guides for the rest of the state, but what about the teachers that want to venture out and try the new curriculum without the support of the entire district? It seems daunting, but there are some ways to ease into the NGSS world. Learn More…

Written by Joanne Michael

Joanne Michael is the K-5 science specialist at Meadows Elementary in Manhattan Beach, CA, and CSTA’s intermediate grades 3-5) Director.

High School Teachers – We Need Your Help!

Posted: Tuesday, September 15th, 2015

CSTA and its partners are trying to get a sense of what high school science looks like across the state. We are interested in knowing how many years of science your district requires for graduation, what the typical course taking patterns are, and a sense of the high school science teaching workforce. If you are in a position to answer these questions please take the survey. If you can’t provide that information we ask that you share this link with your district science leader or other appropriate administrator. It should not take very long to complete (less than 5 minutes) and the information will help CSTA and our partners as we plan NGSS activities and support. Thank you for filling out the survey yourself or for directing it to the appropriate person.

Take Survey

Written by California Science Teachers Association

California Science Teachers Association

CSTA represents science educators statewide—in every science discipline at every grade level, Kindergarten through University.

CSTA Honors Rising Stars, Advocates, and Distinguished Contributors to Science Education in 2015

Posted: Tuesday, September 15th, 2015

CSTA is pleased to announce the winners of the 2015 CSTA Awards for Distinguished Contributions, Legislator of the Year, Future Science Teacher, Honorary Memberships, and the new Bertrand Advocacy Award. The following individuals and organizations will be honored during the 2015 California Science Education Conference on October 2 – 4 in Sacramento. This year’s group of awardees are truly outstanding. Please join us in congratulating them! Learn More…

Written by California Science Teachers Association

California Science Teachers Association

CSTA represents science educators statewide—in every science discipline at every grade level, Kindergarten through University.

Northern Happenings for September–Region 1

Posted: Tuesday, September 15th, 2015

September already – allow me to add my welcome back wish to the others you are hearing across all 29 counties that make up CSTA Region 1!


CSTA Regions Map

It has certainly been a busy summer with California Science Project events across the region, and lots of activity at Math Science Partnership Grant projects as well. As you come back to class this fall, consider your summer learning, and think about how you might share it at a future CSTA conference! This year you will no doubt be trying out what you learned in your classes. By next spring you will know what you could share with colleagues at the 2016 Science Educators Conference to be held in Palm Springs. It seems a long time from now, but if you have the idea in mind as you teach your students, you can be on the lookout for what would be wonderful to share with other K-12 teachers in California. Learn More…

Written by Marian Murphy-Shaw

Marian Murphy-Shaw

Marian Murphy-Shaw is the student services director at Siskiyou County Office of Education and is CSTA’s Region 1 Director and chair of CSTA’s Policy Committee.