Grant Writing for Your Classroom
Posted: Thursday, November 1st, 2012
by Laura Henriques
Wouldn’t it be wonderful if schools were funded at levels that would allow us to do everything we wanted to in our classrooms to support student learning? Imagine if we had the resources to do quality hands-on science, with enough money for equipment and all the necessary consumables. Remember when schools had money for field trips? Don’t you long for the days when there was a budget for your science department? While schools should be cathedrals of learning, and funded at levels that enable us to teach with technology and do inquiry investigations, the reality of today’s fiscal environment is quite different. With this in mind, I am hoping to inspire you to be proactive and look for grant funding resources to bolster your science classroom. Whether your dream is to plant a school garden, incorporate technology to engage your students, or buy materials for use in lab, the steps to obtaining a grant are the same.
What do you want to do? Your first step must be to have a project in mind and find a funding source that aligns with your goals. (There are some potential funding sources listed at the end of this article.) You don’t want to write a grant to get money for something you don’t really want to do. Remember, if you get the money you have to do the project. That’s no fun if it isn’t a good fit!
When you develop your project you need to identify goals, determine who the key people and partners are (ensure that you have their support and buy-in), determine a timeline and figure out what your deliverables are. What kind of budget is needed for the project to work? There should be a direct match between what you want to do and how you are going to spend the money. When you think of deliverables, think in terms of the life of the project. Develop a timeline and determine what you will have done each month/quarter/year. What data will you collect and how will you know you are successful?
Writing the Proposal: When you find a potential funding source, read through their materials carefully. Unfortunately, it doesn’t matter if you have the best idea in the world, if it is not a good fit with their goals your proposal will get rejected. Reviewing the list of past grantees and their projects can provide insight into the types of programs the funders like. It may also give you ideas to incorporate into your own proposal.
At this point in the process you will want to be in touch with your school administrators to determine how the grant will have to be processed. Although the paperwork to get a project submitted can be cumbersome, many school districts have an educational foundation that serves as the fiscal agent for your project. Talk to your administration early in the process so that they know what you are trying to do, what you need from them, and when the deadlines are. Sometimes you can submit a proposal on your own, but more often than not you need administrators’ authorization.
Actually writing the proposal and putting everything together in a readable format is critical. Be specific enough that funders know you’ve thought through your program and know how the pieces fit together. Include data where appropriate, and indicate the type of data you will collect throughout the grant. Your district’s research office might be of help at this stage. Although it may seem obvious, it’s important to follow the granting agency’s guidelines in terms of page number, font size, etc. It would be a shame to lose funding because you didn’t get the proposal in by 5 PM or your margins were the wrong size.
I like to tell beginning grant writers to copy the call for proposals into a word processor and then write to each section. Use tools that will help the reviewer have an easy time reading your proposal. For example, bold or underline key points, use headers, restate key ideas from the proposal, and include diagrams or charts if that will help make your case. Perhaps most importantly, write your proposal early enough so you have time to have others read the it and give you feedback. A critical review from a friend can tell you where it’s not clear or needs more data to support a claim.
Submitting the Grant: Pretend it is due a day before it really is. Murphy’s Law tells us that anything that can go wrong will go wrong. This is particularly true for grant submissions! The day you want to submit is the day the Internet will crash at school or the person who was supposed to send you a letter of support is sick. Plan well ahead so those glitches won’t be too stressful. Give yourself even more time if you need district approval to submit. If you are collecting data from human subjects you will need to talk to your district’s research office and seek IRB consent. The IRB consent does not always have to be done prior to submitting a proposal but it must be done prior to collecting data.
When you get funded, celebrate and start your project! Remember to thank your funders, and be sure to acknowledge them if you (or your school) do any press releases. Keep them informed of progress and be sure to submit a final report. Even if you don’t get funded you should try again. Read the comments from the granters (if there are any), make revisions, and try again next time. Again, looking at the list of the projects that were funded as this may give you some ideas about the agency’s priorities and help you tweak your proposal for the next submission.
Sampling of Funding Sources: Below is a sampling of funding sources. I have not included places like NSF or NIH, as most classroom teachers are not going to be writing a proposal of that scope. As you look at the different websites and proposals you will see that they vary dramatically: some literally take just a few minutes while others are more extensive.
Donor’s Choice – you post a request for your classroom and donors give directly to you.
Digital Wish – submit a technology lesson plan be eligible to win a grant
Target – funding for field trips
BestBuy – funds technology for the classroom
Lowe’s Toolbox for Education – funds project with permanent impact (indoor/outdoor facilities, landscaping, gardening projects, etc.)
American Chemical Society’s Hach High School Chemistry Grants provides support for supplies, lab equipment, instructional materials, professional development, field studies, and science outreach activities for secondary chemistry teachers/programs.
EPA’s 2012 Environmental Education Grant Program funds environmental education projects that enhance the public’s awareness, knowledge, and skills to make informed decisions and take responsible actions towards the environment. (application due 11/21)
Westinghouse provides schools grants emphasizing innovative math and science programs
NSTA has a list of grant opportunities on their website as well.
Good luck and let me know if you submit (or get) a grant as a result of reading this article.
Posted: Saturday, August 20th, 2016
by Lisa Hegdahl
I recently found myself a participant in two separate conversations regarding topics of which all California teachers of Science should be knowledgeable. One was in regards to the current status of the California Standards Tests (CSTs) and the other was in regards to High School course structures in light of the new California assessment for Science. As many of us will attend district, school, and department meetings in preparation for the new school year, updating our knowledge about the most recent decisions that will affect California Science education will be time well spent. Learn More…
Posted: Saturday, August 20th, 2016
by Jessica Sawko
It is with great excitement that I began this post…700+ registrations for the 2016 California Science Education Conference, and we are not even at the end of August! We have not seen conference numbers this high since 2007, so I can tell already that this is going to be a big conference. I can understand why as well. Not only is implementation of California’s new science standards starting to receive some attention at schools and districts all over the state – but this year’s 2016 conference has undergone a transformation that is sure to provide attendees with the content, experience, resources, connections, and information they are looking for. In order to help you navigate all of the wonderful components of the 2016 California Science Education Conference CSTA has launched a brand new conference website.
With this many advance registrations, ticketed events are starting to fill. So if you haven’t already registered – I recommend you do so today. Not sure your principal or supervisor will approve or fund your participation? CSTA has developed a letter targeting leaders/administrators as well as complied useful information on how to fund your conference participation and a conference expense planner. You can find all three online. Learn More…
Posted: Friday, August 19th, 2016
The non-profit Synopsys Silicon Valley Science & Technology Outreach Foundation enables students and teachers developing science projects at more than 750 California schools each year. As teachers process methods to implement Next Generation Science Standards, we suggest that hands-on science projects and science fair competitions are the perfect vehicles for implementing NGSS. Learn More…
Posted: Friday, August 19th, 2016
by Karen Cerwin
“Students can’t yet write independently without basic sentence frames. Their thoughts are usually bigger than what they can put on paper.” – Kindergarten Teacher
This quote works for everyone; our thoughts are usually bigger than what anyone can put on paper! Yet, our job as educators is to help students learn to communicate their thinking in meaningful ways. One strategy is to use science notebooks in the classroom in a way that aligns with how scientists use their notebooks in their daily work.
Scientists use notebooks as a “thinking journal” in which they record observations, and thoughts about a phenomenon they are investigating. They propose ideas, research how others have thought about the phenomenon, do original investigations, edit and refine their thinking as they gather more data, generate more questions for further study. Scientist notebooks are living documents that reflect the author’s thinking. Thus their notebooks are unique and individual to that scientist’s ideas. Learn More…
Posted: Friday, August 19th, 2016
by Scott Campbell
I am a resource-level special education teacher. Like you, I teach students. As in most classrooms, my students’ skill levels run the gamut from very low to approaching grade level. Unlike you, I do not specifically teach science. Students in my resource program do not qualify for services in science. They qualify for services in the specific areas of reading, writing, math, listening, and speaking. They are pulled out of the regular education classroom for those services. I do my best to schedule these services so there is minimal disruption to you, but the number of students to be seen and the number of minutes available to me limits me. I want us to be partners in the education of our students and I need you to know that my students need to have science in your classroom. Learn More…