Grant Writing for Your Classroom
Posted: Thursday, November 1st, 2012
by Laura Henriques
Wouldn’t it be wonderful if schools were funded at levels that would allow us to do everything we wanted to in our classrooms to support student learning? Imagine if we had the resources to do quality hands-on science, with enough money for equipment and all the necessary consumables. Remember when schools had money for field trips? Don’t you long for the days when there was a budget for your science department? While schools should be cathedrals of learning, and funded at levels that enable us to teach with technology and do inquiry investigations, the reality of today’s fiscal environment is quite different. With this in mind, I am hoping to inspire you to be proactive and look for grant funding resources to bolster your science classroom. Whether your dream is to plant a school garden, incorporate technology to engage your students, or buy materials for use in lab, the steps to obtaining a grant are the same.
What do you want to do? Your first step must be to have a project in mind and find a funding source that aligns with your goals. (There are some potential funding sources listed at the end of this article.) You don’t want to write a grant to get money for something you don’t really want to do. Remember, if you get the money you have to do the project. That’s no fun if it isn’t a good fit!
When you develop your project you need to identify goals, determine who the key people and partners are (ensure that you have their support and buy-in), determine a timeline and figure out what your deliverables are. What kind of budget is needed for the project to work? There should be a direct match between what you want to do and how you are going to spend the money. When you think of deliverables, think in terms of the life of the project. Develop a timeline and determine what you will have done each month/quarter/year. What data will you collect and how will you know you are successful?
Writing the Proposal: When you find a potential funding source, read through their materials carefully. Unfortunately, it doesn’t matter if you have the best idea in the world, if it is not a good fit with their goals your proposal will get rejected. Reviewing the list of past grantees and their projects can provide insight into the types of programs the funders like. It may also give you ideas to incorporate into your own proposal.
At this point in the process you will want to be in touch with your school administrators to determine how the grant will have to be processed. Although the paperwork to get a project submitted can be cumbersome, many school districts have an educational foundation that serves as the fiscal agent for your project. Talk to your administration early in the process so that they know what you are trying to do, what you need from them, and when the deadlines are. Sometimes you can submit a proposal on your own, but more often than not you need administrators’ authorization.
Actually writing the proposal and putting everything together in a readable format is critical. Be specific enough that funders know you’ve thought through your program and know how the pieces fit together. Include data where appropriate, and indicate the type of data you will collect throughout the grant. Your district’s research office might be of help at this stage. Although it may seem obvious, it’s important to follow the granting agency’s guidelines in terms of page number, font size, etc. It would be a shame to lose funding because you didn’t get the proposal in by 5 PM or your margins were the wrong size.
I like to tell beginning grant writers to copy the call for proposals into a word processor and then write to each section. Use tools that will help the reviewer have an easy time reading your proposal. For example, bold or underline key points, use headers, restate key ideas from the proposal, and include diagrams or charts if that will help make your case. Perhaps most importantly, write your proposal early enough so you have time to have others read the it and give you feedback. A critical review from a friend can tell you where it’s not clear or needs more data to support a claim.
Submitting the Grant: Pretend it is due a day before it really is. Murphy’s Law tells us that anything that can go wrong will go wrong. This is particularly true for grant submissions! The day you want to submit is the day the Internet will crash at school or the person who was supposed to send you a letter of support is sick. Plan well ahead so those glitches won’t be too stressful. Give yourself even more time if you need district approval to submit. If you are collecting data from human subjects you will need to talk to your district’s research office and seek IRB consent. The IRB consent does not always have to be done prior to submitting a proposal but it must be done prior to collecting data.
When you get funded, celebrate and start your project! Remember to thank your funders, and be sure to acknowledge them if you (or your school) do any press releases. Keep them informed of progress and be sure to submit a final report. Even if you don’t get funded you should try again. Read the comments from the granters (if there are any), make revisions, and try again next time. Again, looking at the list of the projects that were funded as this may give you some ideas about the agency’s priorities and help you tweak your proposal for the next submission.
Sampling of Funding Sources: Below is a sampling of funding sources. I have not included places like NSF or NIH, as most classroom teachers are not going to be writing a proposal of that scope. As you look at the different websites and proposals you will see that they vary dramatically: some literally take just a few minutes while others are more extensive.
Donor’s Choice – you post a request for your classroom and donors give directly to you.
Digital Wish – submit a technology lesson plan be eligible to win a grant
Target – funding for field trips
BestBuy – funds technology for the classroom
Lowe’s Toolbox for Education – funds project with permanent impact (indoor/outdoor facilities, landscaping, gardening projects, etc.)
American Chemical Society’s Hach High School Chemistry Grants provides support for supplies, lab equipment, instructional materials, professional development, field studies, and science outreach activities for secondary chemistry teachers/programs.
EPA’s 2012 Environmental Education Grant Program funds environmental education projects that enhance the public’s awareness, knowledge, and skills to make informed decisions and take responsible actions towards the environment. (application due 11/21)
Westinghouse provides schools grants emphasizing innovative math and science programs
NSTA has a list of grant opportunities on their website as well.
Good luck and let me know if you submit (or get) a grant as a result of reading this article.
Posted: Monday, April 11th, 2016
Looking to take your NGSS presentation on the road? Consider submitting an application to present in the fellow NGSS-adoption state of Nevada!
You are invited to submit a proposal for a 90 minute presentation at the first annual Northwest Nevada Math & Science Conference on Saturday August 27, 2016. Take this opportunity to share your ideas and enthusiasm and to highlight your successes and challenges with fellow attendees at the inaugural conference. The deadline to submit a proposal is April 22. Learn More…
Posted: Monday, April 11th, 2016
by Jessica Sawko
One of the number one questions that has been posed by teachers since the adoption of the California Next Generation Science Standards in 2013 is: “What about the assessments?” (or some version of that question). Last month, we reported the most recent information available on that topic and since then work has launched to being writing and reviewing assessment items for the new science summative assessment.
Many of you may have already put your names “into the hat” to participate in this process. For those of you who have not and would like to be considered for such an opportunity, I urge you to submit your application today: http://caaspp.org/reviewers.html. CDE’s testing contractor Educational Testing Services (ETS) is soliciting applications for content reviewers for the new CA NGSS assessment and alternate assessment.
This is your opportunity to participate in the implementation of the California NGSS and the new science summative assessment. Seize the moment and apply today!
Posted: Sunday, April 10th, 2016
The National Science Teachers Association (NSTA) is currently accepting proposals for speakers to present at the 2017 National Conference on Science Education in Los Angeles, March 30–April 2. Strands can be viewed here and focus on the Next Generation Science Standards, STEM, science and literacy, and equity. To submit, please click here. The deadline to submit is April 15, 2016. Learn more about NSTA conferences. Questions? Please e-mail firstname.lastname@example.org. Learn More…
Posted: Friday, April 8th, 2016
by Joanne Michael
It’s coming…NGSS implementation. You’ve been going to the CSTA conferences to learn more, reading articles, following the “Early Implementers” twitter handle (@earlyimplement), and are excited to start trying out all of the new standards and lessons. One hiccup… your district isn’t ready to begin implementing-in fact, is telling you directly to NOT begin transitioning your lessons for at least another year. What’s a motivated, focused science teacher to do?
This exact situation is what I am in right now. To be fair, my district is beginning to implement in the middle school level and preparing for implementation at the high school level, but we were given direct instructions to not begin implementing any lessons at the elementary level for a bit longer (to give the classroom teachers a chance to adapt to the new Common Core math and ELA curriculum and standards). While frustrating, there are some things that can be done in the interim before getting the go-ahead to begin implementation. Learn More…
Posted: Friday, April 8th, 2016
by Terry Shanahan
In preparation for the summer 2015 Southern California K-8 NGSS Early Implementation Institute in Vista, our grade 2 cadre of science educators from elementary, secondary, and the university, planned a week of science investigations around matter and its interactions. Of course, we began our planning with the question, “What would you expect a second grader to know about matter?” After our quick write, we began our conceptual flow, using post-its for each of our statements. We then checked our conceptual flow against “A Framework for K-12 Science Education: Practices, Cross-Cutting Concepts, and Core Ideas”. Had we left out any important concepts? Our biggest idea became: Matter is observable and it is not created or destroyed even as it changes form. Our conceptual flow moved from left to right: concrete to abstract. Our smaller ideas and the concepts we found in the Framework document later became the guiding statement for each day of our institute: Learn More…